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+% Template for voting table: could be macroised. % RRR
+% \begin{tabular}{lr}
+% For& \\
+% Against & \\
+% Abstentions & \\
+% \end{tabular}
+\newcommand{\voting}[4]{\begin{quote}%
+ \begin{tabular}{lr@{}l}
+ For& #1 & \\
+ Against & #2 & \\
+ Abstentions & #3 & #4
+ \end{tabular}\end{quote}
+}
+
+\def\ithead#1{{\bf #1 \ }\ignorespaces}
+\title{Report of the 1993 UKTUG AGM}
+\author[R. A. Bailey]{R. A. Bailey \\ Hon. Secretary 1991--}
+\begin{article}
+\subsection*{Official report of the AGM of the UK \TeX\ Users
+Group\\held at Aston University (Room 708, Main Building)\\ on Wednesday
+20~October 1993 at 1140 hours }
+
+There were at least twenty-five members present. The following is a
+brief summary of the business transacted; it is categorized by,
+roughly, the numbered agenda items.
+
+
+
+\begin{enumerate}
+ \item \ithead{Report of the 1992 AGM}
+This report had already been published in {\em Baskerville}, Volume~3,
+Number~1. Copies were also available at the meeting. The report
+was received as correct.
+
+\item \ithead{Matters Arising not elsewhere on the agenda}
+The Secretary reported developments on two agenda items.
+\begin{enumerate}
+\item [6] Of the committee membership in November 1993, four people had
+resigned because of pressure of other work:
+S.~F.~Brooks, I.~McNeil-Sinclair, D.~V.~Murphy and G.~Toal.
+\item [12] The committee had considered the suggestions made from the floor and
+decided that:
+\begin{itemize}
+\item the Group does not have the resources to organize professional
+ training but should attempt to provide information about training;
+\item members should not be able to elect to receive notices from
+ \ukt\ primarily by electronic mail or primarily by ordinary mail,
+ because this would effectively double the workload of the officers
+ concerned;
+\item there should be a \ukt\ Membership List as soon as the committee
+ has sufficient resources to produce one.
+\end{itemize}
+\end{enumerate}
+
+\item \ithead{Chairman's Report} The Chairman, P.~Abbott, read his
+ report; he apologized for the sick leave which had prevented him
+ playing as active a part as he would have liked, and described the
+ success of the international \TeX\ Users' Group meeting held at
+ Aston in the summer.
+
+\item \ithead{Approval of Accounts}
+The Treasurer's report was given orally. Copies of the unaudited accounts for
+1992--93 were presented. When audited, the accounts will appear in {\em
+Baskerville}.
+
+There was some discussion of the loss made on the two-day meeting at Royal
+Holloway and Bedford New College in April 1993, which had been the Group's
+first residential meeting. The incoming committee was asked to learn from this
+experience.
+\item \ithead{Appointment of Auditor(s)}
+Colin Smith was reappointed auditor for 1994, and thanked for his work to date.
+It was agreed to pay him an honorarium of \pounds 25.
+
+\item \ithead{Membership Fees}
+The Treasurer proposed the following motion, on behalf of the committee:
+\begin{quote}
+ \it The membership fee for 1994 shall be \pounds 18.00 for full
+ membership or \pounds 9.00 for full-time student membership. Anyone
+ who joins the UK \TeX\ Users' Group on or after 1~October 1993 will,
+ for the above fee, become a member until 31~December 1994, although
+ they will be ineligible to vote on business of the UK \TeX\ Users'
+ Group until 1~January 1994. There will be no reduced membership fee
+ for those joining after 1~May 1994.
+\end{quote}
+It was passed {\it nem.\ con.\/} However, it was pointed out that the proposed
+increased frequency of {\it Baskerville\/} was a substantial new benefit of
+membership, and that some costs previously absorbed by members' institutions
+might have to be paid in future. The incoming committee was asked to bear these
+points in mind when recommending the 1995 membership fee.
+
+\item \ithead{Meetings Fees}
+The Treasurer proposed the following motion, on behalf of the committee:
+\begin{quote}
+\it
+The customary fees for attending ordinary meetings and workshops shall remain
+at their 1992--1993 levels, that is:
+\[
+\begin{tabular}{ll}
+for meetings---&\pounds 20 for members\\
+&\pounds 30 for non-members\\
+for attending workshops---&
+\pounds 30 for members\\
+&\pounds 40 for non-members.\\
+\end{tabular}
+\]
+\end{quote}
+It was passed {\it nem.\ con.\/}
+Members were reminded that the differential is set so that
+members recoup their membership fees by attending
+only two meetings.
+
+\item \ithead{New Chair}
+The outgoing Chairman announced that only one nomination for Chairman had
+been received. Therefore, no ballot would be necessary,
+and the new Chairman would be C.~A.~Rowley.
+\item \ithead{Election of Committee} Of the previous committee,
+ R.~Fairbairns and S.~P.~Q.~Rahtz continued. Of those retiring,
+ R.~A.~Bailey stood for re-election. Further nominations for
+ committee membership had been received for M.~Clark, J.~Fine,
+ A.~Jeffrey and A.~Nimmo. These five people were all elected to the
+ committee, bringing the total size of the committee to seven
+ (excluding the Chair).
+
+Subsequently, the committee co-opted P.~Abbott and C.~Hewlett.
+
+\item\ithead{Newsletter Editor} S.~P.~Q.~Rahtz, the current editor the
+ Group's newsletter, {\em Baskerville}, reported his intention to
+ publish one issue every two months, with content and frequency
+ taking precedence over absolute quality. The meeting supported this
+ approach.
+\item \ithead{Topics for Meetings} The membership made the following
+ suggestions for meetings.
+\begin{itemize}
+\item A one-day basic introductory course twice per year, to be
+ advertised widely, and to make sufficient profit to subsidize
+ conferences.
+\item A one-day `New Developments' briefing twice per year, with the
+ opportunity to bring floppy discs and obtain updates of software.
+\item \LaTeX3.
+\item New Typesetting System.
+\item Local evening meetings on the model of the Royal Statistical Society,
+perhaps with the same speaker at several meetings.
+\item Joint meetings with other societies.
+\item Meetings to be held in academic breaks, so that more members can
+ attend.
+\item Meetings to last at most one day, usually.
+\end{itemize}
+
+\item \ithead{Aston Archive} P.~Abbott reported that {\tt uk.ac.tex}
+ would cease to exist at the end of 1993, but that the Aston Archive
+ would be maintained for the foreseeable future, with {\tt ftp}
+ access. The meeting thanked P.~Abbott for managing the Archive for
+ so many years. The question was raised as to whether the Archive
+ should formally belong to \ukt.
+\item \ithead{\TeX nical services to members} There was some
+ discussion about whether the \ukt\ should, or could, provide
+ standard em\TeX\ and oz\TeX\ distributions; about the links between
+ such distributions and the Archive; about maintaining standard sets
+ and documentation jointly with GUTenberg; about the desirability and
+ possibility of providing software to non-members, perhaps at a
+ higher cost; about answering questions relating to the installation
+ and set-up of any software distributed by the group. The committee
+ was asked to consider these matters.
+\item \ithead{Cathy Booth Memorial Fund} The meeting approved the
+ establishment of a trust to administer the Cathy Booth Memorial
+ Fund.
+\item \ithead{Deaths} The deaths were reported of \ukt\ member
+ Catherine Griffin and Yuri Melnichuk, a founding member of the
+ Ukrainian \TeX\ users' group visiting the U.~K., both in summer
+ 1993.
+\item \ithead{TUG'93 Hardship Fund} P.~Taylor reported that the \ukt\
+ had donated \pounds 1000 to this fund, which had over \pounds 5000
+ in total. It had been used to pay some travel and accommodation
+ expenses of 16 participants at TUG'93, mostly from Central and
+ Eastern Europe, who would otherwise have been unable to attend. The
+ \ukt\ was thanked for its donation.
+\end{enumerate}
+\end{article}
+