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author | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
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committer | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
commit | e0c6872cf40896c7be36b11dcc744620f10adf1d (patch) | |
tree | 60335e10d2f4354b0674ec22d7b53f0f8abee672 /usergrps/uktug/baskervi/3_2/agm.tex |
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diff --git a/usergrps/uktug/baskervi/3_2/agm.tex b/usergrps/uktug/baskervi/3_2/agm.tex new file mode 100644 index 0000000000..67d56c7283 --- /dev/null +++ b/usergrps/uktug/baskervi/3_2/agm.tex @@ -0,0 +1,179 @@ +% Template for voting table: could be macroised. % RRR +% \begin{tabular}{lr} +% For& \\ +% Against & \\ +% Abstentions & \\ +% \end{tabular} +\newcommand{\voting}[4]{\begin{quote}% + \begin{tabular}{lr@{}l} + For& #1 & \\ + Against & #2 & \\ + Abstentions & #3 & #4 + \end{tabular}\end{quote} +} + +\def\ithead#1{{\bf #1 \ }\ignorespaces} +\title{Report of the 1993 UKTUG AGM} +\author[R. A. Bailey]{R. A. Bailey \\ Hon. Secretary 1991--} +\begin{article} +\subsection*{Official report of the AGM of the UK \TeX\ Users +Group\\held at Aston University (Room 708, Main Building)\\ on Wednesday +20~October 1993 at 1140 hours } + +There were at least twenty-five members present. The following is a +brief summary of the business transacted; it is categorized by, +roughly, the numbered agenda items. + + + +\begin{enumerate} + \item \ithead{Report of the 1992 AGM} +This report had already been published in {\em Baskerville}, Volume~3, +Number~1. Copies were also available at the meeting. The report +was received as correct. + +\item \ithead{Matters Arising not elsewhere on the agenda} +The Secretary reported developments on two agenda items. +\begin{enumerate} +\item [6] Of the committee membership in November 1993, four people had +resigned because of pressure of other work: +S.~F.~Brooks, I.~McNeil-Sinclair, D.~V.~Murphy and G.~Toal. +\item [12] The committee had considered the suggestions made from the floor and +decided that: +\begin{itemize} +\item the Group does not have the resources to organize professional + training but should attempt to provide information about training; +\item members should not be able to elect to receive notices from + \ukt\ primarily by electronic mail or primarily by ordinary mail, + because this would effectively double the workload of the officers + concerned; +\item there should be a \ukt\ Membership List as soon as the committee + has sufficient resources to produce one. +\end{itemize} +\end{enumerate} + +\item \ithead{Chairman's Report} The Chairman, P.~Abbott, read his + report; he apologized for the sick leave which had prevented him + playing as active a part as he would have liked, and described the + success of the international \TeX\ Users' Group meeting held at + Aston in the summer. + +\item \ithead{Approval of Accounts} +The Treasurer's report was given orally. Copies of the unaudited accounts for +1992--93 were presented. When audited, the accounts will appear in {\em +Baskerville}. + +There was some discussion of the loss made on the two-day meeting at Royal +Holloway and Bedford New College in April 1993, which had been the Group's +first residential meeting. The incoming committee was asked to learn from this +experience. +\item \ithead{Appointment of Auditor(s)} +Colin Smith was reappointed auditor for 1994, and thanked for his work to date. +It was agreed to pay him an honorarium of \pounds 25. + +\item \ithead{Membership Fees} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} + \it The membership fee for 1994 shall be \pounds 18.00 for full + membership or \pounds 9.00 for full-time student membership. Anyone + who joins the UK \TeX\ Users' Group on or after 1~October 1993 will, + for the above fee, become a member until 31~December 1994, although + they will be ineligible to vote on business of the UK \TeX\ Users' + Group until 1~January 1994. There will be no reduced membership fee + for those joining after 1~May 1994. +\end{quote} +It was passed {\it nem.\ con.\/} However, it was pointed out that the proposed +increased frequency of {\it Baskerville\/} was a substantial new benefit of +membership, and that some costs previously absorbed by members' institutions +might have to be paid in future. The incoming committee was asked to bear these +points in mind when recommending the 1995 membership fee. + +\item \ithead{Meetings Fees} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it +The customary fees for attending ordinary meetings and workshops shall remain +at their 1992--1993 levels, that is: +\[ +\begin{tabular}{ll} +for meetings---&\pounds 20 for members\\ +&\pounds 30 for non-members\\ +for attending workshops---& +\pounds 30 for members\\ +&\pounds 40 for non-members.\\ +\end{tabular} +\] +\end{quote} +It was passed {\it nem.\ con.\/} +Members were reminded that the differential is set so that +members recoup their membership fees by attending +only two meetings. + +\item \ithead{New Chair} +The outgoing Chairman announced that only one nomination for Chairman had +been received. Therefore, no ballot would be necessary, +and the new Chairman would be C.~A.~Rowley. +\item \ithead{Election of Committee} Of the previous committee, + R.~Fairbairns and S.~P.~Q.~Rahtz continued. Of those retiring, + R.~A.~Bailey stood for re-election. Further nominations for + committee membership had been received for M.~Clark, J.~Fine, + A.~Jeffrey and A.~Nimmo. These five people were all elected to the + committee, bringing the total size of the committee to seven + (excluding the Chair). + +Subsequently, the committee co-opted P.~Abbott and C.~Hewlett. + +\item\ithead{Newsletter Editor} S.~P.~Q.~Rahtz, the current editor the + Group's newsletter, {\em Baskerville}, reported his intention to + publish one issue every two months, with content and frequency + taking precedence over absolute quality. The meeting supported this + approach. +\item \ithead{Topics for Meetings} The membership made the following + suggestions for meetings. +\begin{itemize} +\item A one-day basic introductory course twice per year, to be + advertised widely, and to make sufficient profit to subsidize + conferences. +\item A one-day `New Developments' briefing twice per year, with the + opportunity to bring floppy discs and obtain updates of software. +\item \LaTeX3. +\item New Typesetting System. +\item Local evening meetings on the model of the Royal Statistical Society, +perhaps with the same speaker at several meetings. +\item Joint meetings with other societies. +\item Meetings to be held in academic breaks, so that more members can + attend. +\item Meetings to last at most one day, usually. +\end{itemize} + +\item \ithead{Aston Archive} P.~Abbott reported that {\tt uk.ac.tex} + would cease to exist at the end of 1993, but that the Aston Archive + would be maintained for the foreseeable future, with {\tt ftp} + access. The meeting thanked P.~Abbott for managing the Archive for + so many years. The question was raised as to whether the Archive + should formally belong to \ukt. +\item \ithead{\TeX nical services to members} There was some + discussion about whether the \ukt\ should, or could, provide + standard em\TeX\ and oz\TeX\ distributions; about the links between + such distributions and the Archive; about maintaining standard sets + and documentation jointly with GUTenberg; about the desirability and + possibility of providing software to non-members, perhaps at a + higher cost; about answering questions relating to the installation + and set-up of any software distributed by the group. The committee + was asked to consider these matters. +\item \ithead{Cathy Booth Memorial Fund} The meeting approved the + establishment of a trust to administer the Cathy Booth Memorial + Fund. +\item \ithead{Deaths} The deaths were reported of \ukt\ member + Catherine Griffin and Yuri Melnichuk, a founding member of the + Ukrainian \TeX\ users' group visiting the U.~K., both in summer + 1993. +\item \ithead{TUG'93 Hardship Fund} P.~Taylor reported that the \ukt\ + had donated \pounds 1000 to this fund, which had over \pounds 5000 + in total. It had been used to pay some travel and accommodation + expenses of 16 participants at TUG'93, mostly from Central and + Eastern Europe, who would otherwise have been unable to attend. The + \ukt\ was thanked for its donation. +\end{enumerate} +\end{article} + |