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diff --git a/usergrps/uktug/baskervi/5_4/agm.tex b/usergrps/uktug/baskervi/5_4/agm.tex new file mode 100644 index 0000000000..1c847f0aff --- /dev/null +++ b/usergrps/uktug/baskervi/5_4/agm.tex @@ -0,0 +1,227 @@ +%latex2e file +%\documentclass[twocolumn,11pt,a4paper]{article} +%%% Item to go in Baskerville 5.4 +%%% +%%% Title: Final announcement of the Annual General Meeting +%%% +%%% here is formatting stuff that the editor will change +%%% + +\newcommand{\uktug}{UK \TeX\ Users' Group} + +\newcommand{\NL}{\\[.8\baselineskip]} +v +\begin{Article} +The Annual General Meeting of the \uktug\ will be held at 1130 on +Wednesday 18~October 1995 at Queen Mary and Westfield College, London, in +Room~G2 in the School of Mathematical Sciences. Coffee will be available from +1100. +A draft agenda for the meeting accompanies this announcement. + +The nearest tube station is Stepney Green. Turn left when you come out of the +station, and walk about 100~yards along the Mile End Road. The School of +Mathematical Sciences is the first tall building on your left. + +Lunch will be available after the AGM, and will be followed by an ordinary +meeting on +{\it \TeX\ for the non-technical}. +%%editor: check this with Carol! +Further details of the afternoon meeting, +including a booking form, accompany this announcement. +%%%do they? +There is no charge for the AGM itself, but members who wish to stay for the +afternoon meeting will have to pay. Non-members are not permitted to +participate in the AGM but are welcome to attend the afternoon meeting. + +All members of the \uktug\ are urged to attend the AGM. Agenda item~10 +specifically seeks your opinion on future meetings: where? when? how often? +what topics? talks or training? regular or flexible schedule? The Committee +needs your input in order to plan the meetings that the membership wants. + +The Constitution contains the following clauses: +\begin{quote} +17. \ The annual general meeting of the \uktug\ shall be +held in the United Kingdom not later than the last day of +November +in each year on a date and at a +time to be fixed by the Committee and notified to members +at least 35 days in advance for the +following purposes--- + +(1) to receive from the Committee a report balance sheet and statement of +accounts for the preceding financial year + +(2) to fill the vacancies in the Committee and to appoint auditors for the +ensuing year + +(3) to decide on any motion which may be proposed to the meeting in the +manner provided below + +(4) to fix the entrance fee (if any) and annual subscription + +18. \ Any member desirous of proposing any motion at the +annual general meeting shall give notice in writing to the secretary not +later than 14 days before the date of such meeting + +23. \ No amendment (other than a motion for adjournment) shall be moved to any +motion proposed at any annual or special general meeting unless written notice +of the amendment shall have been sent to the secretary prior to the meeting +\end{quote} + +I think that Clauses 17~(3), 18 and 23 are self-explanatory. + +Having seen the enclosed draft agenda, +anyone wishing to propose + any motion to the AGM must send me, in writing, the + text of the proposed motion and their own name and + address, to reach me by 4~October 1995. +If there are any changes to the draft agenda, the final agenda will be sent to +members in the 14 days before the AGM. +Anyone wishing, at that stage, to move +any amendment to any motion, must send me, in writing, the + text of the proposed amendment and their own name and + address, to reach me by 17 October 1995. + +The chair's term of office ends at this AGM. The following clause +from the constitution describes the procedure which should be followed. +\begin{quote} +11. \ (1) The chair of the group shall be the chair of +the committee + +(2) The chair of the group shall retire after completion of two +consecutive years but shall be eligible for re-election + +(3) Any two members who are individuals may +nominate any member of the group who is an individual +to be the chair in writing to the +secretary not less than two months before the date of retirement + +(4) If there are two or more nominations then the chair +will be decided by a postal ballot by single transferable vote +in which +every member of The UK \TeX\ Users' Group who is an individual +shall be entitled but not obliged to vote +\end{quote} + + +More than one valid nomination for the chair has been received. +A ballot is therefore +necessary. A ballot form is enclosed with this issue of \BV. Completed ballot +forms should be returned to me by 6~October 1995. + +As for other vacancies on the Committee, +Clause~10 of the Constitution implies that +at most~3 members of the present Committee may continue without +being re-elected. +Thus Clause~9 +implies that there are +at least 8~vacancies to be filled. + +The following parts of Clause~10 describe the procedure for +filling these vacancies: +\begin{quote} +(3) Any two members who are individuals may +nominate any member or members of the group who are individuals +to fill any of +the vacancies by giving at least 7~days notice in writing to the +secretary + +(4) If there are more nominations than vacancies then the membership +will be decided by an election by single transferable vote in which +every member of the \uktug\ who is an individual and is +present at the annual general meeting +shall be entitled but not obliged to vote +\end{quote} + +Nominations for committee members in accordance with the above +sub-clauses are thus being sought. +Written nominations for new committee + members should be sent to me, to reach me by 11~October + 1995. +There + is no official nomination form. If you like, you may use the +forms provided at the end of this notice. Otherwise, what you send + me should contain, clearly and legibly, +\begin{verse} + ---name and address of nominee\\ + ---declaration that (s)he is willing to stand for this + office, signed by the nominee\\ + ---name and address of the nominator\\ + ---statement nominating the nominee, signed by the + nominator\\ + ---name and address of seconder\\ + ---statement in support of the nomination, signed by + the seconder. +\end{verse} + The nominee, nominator and seconder should all be members + of the \uktug\, +and the last two should be different from each + other. + +Once elected, the Committee appoints officers from its membership. + + In all the above, `in writing' means `on paper', not email. + + Please put `UKTUG' on the outside of the envelope when you +send me any of the above. Otherwise, people may find themselves +elected to the wrong committee. + +My address is +\begin{verse} +School of Mathematical Sciences\\ +Queen Mary and Westfield College\\ +Mile End Road\\ +London E1 4NS +\end{verse} + +\begin{flushright} +R. A. Bailey\\ +Honorary Secretary\\ +\end{flushright} + +%%% +%%% Dear Mr Editor, +%%% you will probably want to play with the stuff below to make it fit +%%% nicely, perhaps using the whole textwidth or a doublecolumn float. +%%% you did a good job in BV last year +%%% + +%%%start of form for committee members +\newpage +\noindent +\FullLine{} +{\bf Election for committee member}\NL +\FullLine{Name of Nominee:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \uktug\ and am +willing to stand for election to the Committee of \uktug\ +for 1995--96. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL +\NL +\FullLine{Name of Nominator:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \uktug\ and that I nominate the above-named +person for election to the Committee of \uktug\ for 1995--96. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL +\NL +\FullLine{Name of Seconder:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \uktug\ and that I second the nomination of the +above-named +person for election to the Committee of \uktug\ for 1995--96. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL +%%%end of form for committee members +\end{Article} + |