summaryrefslogtreecommitdiff
path: root/usergrps/uktug/baskervi/5_4/agm.tex
diff options
context:
space:
mode:
Diffstat (limited to 'usergrps/uktug/baskervi/5_4/agm.tex')
-rw-r--r--usergrps/uktug/baskervi/5_4/agm.tex227
1 files changed, 227 insertions, 0 deletions
diff --git a/usergrps/uktug/baskervi/5_4/agm.tex b/usergrps/uktug/baskervi/5_4/agm.tex
new file mode 100644
index 0000000000..1c847f0aff
--- /dev/null
+++ b/usergrps/uktug/baskervi/5_4/agm.tex
@@ -0,0 +1,227 @@
+%latex2e file
+%\documentclass[twocolumn,11pt,a4paper]{article}
+%%% Item to go in Baskerville 5.4
+%%%
+%%% Title: Final announcement of the Annual General Meeting
+%%%
+%%% here is formatting stuff that the editor will change
+%%%
+
+\newcommand{\uktug}{UK \TeX\ Users' Group}
+
+\newcommand{\NL}{\\[.8\baselineskip]}
+v
+\begin{Article}
+The Annual General Meeting of the \uktug\ will be held at 1130 on
+Wednesday 18~October 1995 at Queen Mary and Westfield College, London, in
+Room~G2 in the School of Mathematical Sciences. Coffee will be available from
+1100.
+A draft agenda for the meeting accompanies this announcement.
+
+The nearest tube station is Stepney Green. Turn left when you come out of the
+station, and walk about 100~yards along the Mile End Road. The School of
+Mathematical Sciences is the first tall building on your left.
+
+Lunch will be available after the AGM, and will be followed by an ordinary
+meeting on
+{\it \TeX\ for the non-technical}.
+%%editor: check this with Carol!
+Further details of the afternoon meeting,
+including a booking form, accompany this announcement.
+%%%do they?
+There is no charge for the AGM itself, but members who wish to stay for the
+afternoon meeting will have to pay. Non-members are not permitted to
+participate in the AGM but are welcome to attend the afternoon meeting.
+
+All members of the \uktug\ are urged to attend the AGM. Agenda item~10
+specifically seeks your opinion on future meetings: where? when? how often?
+what topics? talks or training? regular or flexible schedule? The Committee
+needs your input in order to plan the meetings that the membership wants.
+
+The Constitution contains the following clauses:
+\begin{quote}
+17. \ The annual general meeting of the \uktug\ shall be
+held in the United Kingdom not later than the last day of
+November
+in each year on a date and at a
+time to be fixed by the Committee and notified to members
+at least 35 days in advance for the
+following purposes---
+
+(1) to receive from the Committee a report balance sheet and statement of
+accounts for the preceding financial year
+
+(2) to fill the vacancies in the Committee and to appoint auditors for the
+ensuing year
+
+(3) to decide on any motion which may be proposed to the meeting in the
+manner provided below
+
+(4) to fix the entrance fee (if any) and annual subscription
+
+18. \ Any member desirous of proposing any motion at the
+annual general meeting shall give notice in writing to the secretary not
+later than 14 days before the date of such meeting
+
+23. \ No amendment (other than a motion for adjournment) shall be moved to any
+motion proposed at any annual or special general meeting unless written notice
+of the amendment shall have been sent to the secretary prior to the meeting
+\end{quote}
+
+I think that Clauses 17~(3), 18 and 23 are self-explanatory.
+
+Having seen the enclosed draft agenda,
+anyone wishing to propose
+ any motion to the AGM must send me, in writing, the
+ text of the proposed motion and their own name and
+ address, to reach me by 4~October 1995.
+If there are any changes to the draft agenda, the final agenda will be sent to
+members in the 14 days before the AGM.
+Anyone wishing, at that stage, to move
+any amendment to any motion, must send me, in writing, the
+ text of the proposed amendment and their own name and
+ address, to reach me by 17 October 1995.
+
+The chair's term of office ends at this AGM. The following clause
+from the constitution describes the procedure which should be followed.
+\begin{quote}
+11. \ (1) The chair of the group shall be the chair of
+the committee
+
+(2) The chair of the group shall retire after completion of two
+consecutive years but shall be eligible for re-election
+
+(3) Any two members who are individuals may
+nominate any member of the group who is an individual
+to be the chair in writing to the
+secretary not less than two months before the date of retirement
+
+(4) If there are two or more nominations then the chair
+will be decided by a postal ballot by single transferable vote
+in which
+every member of The UK \TeX\ Users' Group who is an individual
+shall be entitled but not obliged to vote
+\end{quote}
+
+
+More than one valid nomination for the chair has been received.
+A ballot is therefore
+necessary. A ballot form is enclosed with this issue of \BV. Completed ballot
+forms should be returned to me by 6~October 1995.
+
+As for other vacancies on the Committee,
+Clause~10 of the Constitution implies that
+at most~3 members of the present Committee may continue without
+being re-elected.
+Thus Clause~9
+implies that there are
+at least 8~vacancies to be filled.
+
+The following parts of Clause~10 describe the procedure for
+filling these vacancies:
+\begin{quote}
+(3) Any two members who are individuals may
+nominate any member or members of the group who are individuals
+to fill any of
+the vacancies by giving at least 7~days notice in writing to the
+secretary
+
+(4) If there are more nominations than vacancies then the membership
+will be decided by an election by single transferable vote in which
+every member of the \uktug\ who is an individual and is
+present at the annual general meeting
+shall be entitled but not obliged to vote
+\end{quote}
+
+Nominations for committee members in accordance with the above
+sub-clauses are thus being sought.
+Written nominations for new committee
+ members should be sent to me, to reach me by 11~October
+ 1995.
+There
+ is no official nomination form. If you like, you may use the
+forms provided at the end of this notice. Otherwise, what you send
+ me should contain, clearly and legibly,
+\begin{verse}
+ ---name and address of nominee\\
+ ---declaration that (s)he is willing to stand for this
+ office, signed by the nominee\\
+ ---name and address of the nominator\\
+ ---statement nominating the nominee, signed by the
+ nominator\\
+ ---name and address of seconder\\
+ ---statement in support of the nomination, signed by
+ the seconder.
+\end{verse}
+ The nominee, nominator and seconder should all be members
+ of the \uktug\,
+and the last two should be different from each
+ other.
+
+Once elected, the Committee appoints officers from its membership.
+
+ In all the above, `in writing' means `on paper', not email.
+
+ Please put `UKTUG' on the outside of the envelope when you
+send me any of the above. Otherwise, people may find themselves
+elected to the wrong committee.
+
+My address is
+\begin{verse}
+School of Mathematical Sciences\\
+Queen Mary and Westfield College\\
+Mile End Road\\
+London E1 4NS
+\end{verse}
+
+\begin{flushright}
+R. A. Bailey\\
+Honorary Secretary\\
+\end{flushright}
+
+%%%
+%%% Dear Mr Editor,
+%%% you will probably want to play with the stuff below to make it fit
+%%% nicely, perhaps using the whole textwidth or a doublecolumn float.
+%%% you did a good job in BV last year
+%%%
+
+%%%start of form for committee members
+\newpage
+\noindent
+\FullLine{}
+{\bf Election for committee member}\NL
+\FullLine{Name of Nominee:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \uktug\ and am
+willing to stand for election to the Committee of \uktug\
+for 1995--96.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+\NL
+\FullLine{Name of Nominator:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \uktug\ and that I nominate the above-named
+person for election to the Committee of \uktug\ for 1995--96.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+\NL
+\FullLine{Name of Seconder:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \uktug\ and that I second the nomination of the
+above-named
+person for election to the Committee of \uktug\ for 1995--96.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+%%%end of form for committee members
+\end{Article}
+