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diff --git a/usergrps/uktug/baskervi/5_1/agm.tex b/usergrps/uktug/baskervi/5_1/agm.tex new file mode 100644 index 0000000000..fdabd3136c --- /dev/null +++ b/usergrps/uktug/baskervi/5_1/agm.tex @@ -0,0 +1,222 @@ +\title{Report of the 1994 \shortuktug\ AGM} +\author[R.~A.~Bailey]{R. A. Bailey\\ +Hon.\ Secretary, 1991--95} + +\newcommand{\shortuk}{UKTUG} + +% Template for voting table: could be macroised. % RRR +% \begin{tabular}{lr} +% For& \\ +% Against & \\ +% Abstentions & \\ +% \end{tabular} +\newcommand{\voting}[4]{\begin{quote}% + \begin{tabular}{lr@{}l} + For& #1 & \\ + Against & #2 & \\ + Abstentions & #3 & #4 + \end{tabular}\end{quote} +} +\newcommand{\nemcon}{{\it nem.\ con}} +%%% +%%% +%and here is a macro left over from Chris's days as secretary! +\Hit0 +\def\ithead#1{\advance\Hit by 1\leftline{{\bf \the\Hit. #1 }}} + + +\begin{Article} +\subsubsection*{Official report of the AGM of the UK \TeX\ Users +Group, held at the University of Warwick (The Staff Club Quiet Room, Rootes +Building)\\ on Wednesday +19~October 1994 at 1100 hours } + +There were about twenty members present. The following is a +brief summary of the business transacted; it is categorized by, +roughly, the numbered agenda items. + +\ithead{Report of the 1993 AGM} +This report had already been published in \BV~3.2. +Copies were also available at the meeting. The report +was received as correct. + +\ithead{Chairman's Report} The Chairman, C.~A.~Rowley, made his +report, which is printed following this article. + + \ithead{Approval of Accounts} +The Treasurer, P.~Abbott, gave his report. +Copies of the unaudited accounts for +1993--94 were presented. When audited, the accounts will appear in \BV. +A report on membership appears separately. + +The following points were made during the discussion of the report. +\begin{itemize} +\item Although the financial year runs from 1~August to 31~July, these +accounts covered the period 31~August 1993 to 31~July 1994 only, because the +accounts had been closed late the previous year. +%%% +%%% Chris says don't put the next item in writing in public +%%% +%\item The listed income of \pounds 666.68 for the \LaTeX3 Project consisted of +%\pounds 215.00 in direct donations and \pounds 451.68 transferred from the +%general fund to the \LaTeX3 project. The latter amount balanced the sum +%transferred by the NTG from their \LaTeX3 Project fund to their general fund. +%In this way the \UKTUG\ paid the NTG for the NTG CDROMs without any +%international transfer of funds. +%%% +\item The meeting on 1~May 1993 had been a visit to John Wiley and Sons, +at Chichester, arranged by G.~Granger. Because of the generosity of Wiley, +the Group had incurred no expenditure on this meeting. +The meeting thanked John Wiley and Sons for its generosity. +\item Although TUG~'93 had been run by a separate committee, it had used the +\UKTUG\ bank account to save on bank charges. Therefore the accounts show some +items connected with TUG~'93 which do not formally form part of \shortuk's +activities: there should be no such items in future accounts. +\end{itemize} + + + \ithead{Appointment of Auditor(s)} +The Treasurer reported that Colin Smith would audit the accounts for 1993--94. +Colin Smith was reappointed auditor for 1995. + + \ithead{Membership Fees} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it The membership fee for 1995 shall be \pounds 20.00 for full membership or +\pounds 10.00 for full-time student membership. Anyone who joins the UK \TeX\ +Users' Group on or after 1~October 1994 will, for the above fee, become a +member until 31~December 1995, although they will be ineligible to vote on +business of the UK \TeX\ Users' Group until 1~January 1995. +\end{quote} + +P.~Abbott, in his personal capacity, then proposed an amendment: that the +second sentence be replaced by +\begin{quote} +\it +Any individual member who pays his or her subscription for one calendar year +before the end of the previous calendar year shall be entitled to pay at the +rate for the previous calendar year. +\end{quote} +R.~Fairbairns seconded the amendment, which was passed \nemcon. The amended +motion was then passed \nemcon. + + \ithead{Meetings Fees} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it +Meetings and workshops shall be costed to break even. The surcharge for +non-members +shall be the greater of \pounds 10 and rounded 10\% of the members' meeting +fee. +There shall be a +discount for booking before a specified date. +\end{quote} +J.~Fine then proposed an amendment: that the word {\em ordinarily\/} be +inserted after the second occurrence of the word {\em shall}. +M.~Clark seconded the amendment, which was passed \nemcon. The amended +motion was then passed \nemcon. + + \ithead{Institutional Membership} +The Committee Secretary reported that, +in accordance with Clauses 2(1) and 15(2) of +the Constitution, the Committee had determined that the regulations for +institutional members should be: +\begin{quote} +\it +\begin{enumerate} +\item +Each institutional member shall +nominate a single person as a point of contact. +\item The person so nominated shall +receive five copies of each issue of \BV. +\item +For each institutional member, +up to 20~people from that institution shall be allowed to attend +\UKTUG\ meetings at the members' rate, so long as they identify +themselves, on the booking form, as being among their institution's quota. +\end{enumerate} +\end{quote} +There was some discussion of this issue, with members pointing out that the +regulations should specify the +voting rights, if any, and eligibility for Committee membership, of persons +belonging to an institutional member. It was agreed that the Committee would +resolve these issues, and publish revised regulations early enough that +Institutional Membership would be available for 1995. +The revised regulations are published elsewhere in this issue of \BV. + +\ithead{The institutional members annual subscription} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it The membership fee for 1995 shall be \pounds 100.00 for institutional +membership. +\end{quote} +This was passed \nemcon\ with one abstention. However, the Committee +was asked to consider whether, in future, the quoted sum of {\em + \pounds 100\/} could be replaced by a phrase such as {\em five times + the annual subscription for a full member\/} so that there would not +need to be a separate vote on the level of the subscription for +institutional members. +\ithead{Election of Committee} +Of the previous +committee (excluding the Chair), P.~Abbott (as Treasurer), M.~Clark, +J.~Fine and A.~S.~Jeffrey continued. Of those retiring, R.~Fairbairns +stood for re-election. Further nominations for committee membership +had been received for D.P.~Carlisle and C.~Hewlett. These three people +were all elected to the committee, bringing the total size of the +committee to seven (excluding the Chair). + +Subsequently, the committee co-opted R.~A.~Bailey and S.~P.~Q.~Rahtz. + +\ithead{Report on \BV} S.~P.~Q.~Rahtz, the current editor the Group's +newsletter \BV, gave a short report on the first full year in which +\BV\ had appeared at intervals of approximately two months. He +thanked the members of the Committee for their help and support, and +all contributors. He encouraged all members to send in articles for +publication in \BV. \ithead{Topics for Meetings} The membership made +the following suggestions for meetings. +\begin{itemize} +\item Basic training. (This idea provoked much discussion, because although +there always seems to be a demand for basic training, those training courses +that are organized by the \UKTUG\ do not attract many participants. It was +suggested that perhaps the Group should simply provide trainers at meetings +organized by others, or pass on names of professional (La)\TeX\ trainers.) +\item A meeting for university academic registrars, or members of their +departments, to address such issues as: regulations for the appearance of +PhD theses set in (La)\TeX; databases for syllabuses of modules in modular +degrees. +\item Front ends to \TeX, with demonstrations and stalls where participants +could try out the front ends on PCs. +\item Conversion between word-processing packages and \TeX. +\item Organization by the +\UKTUG\ of part of the next Euro\TeX\ meeting, which will +be in Maastricht in 1995. +\end{itemize} + \ithead{The Archive} +R.~Fairbairns +reported that the `Aston Archive' had been successfully moved to +Cambridge, where it was now housed at the University of Cambridge Computer +Laboratory. +It was being run on a shoestring, but its home was secure. It was being +run by the volunteer labour of R.~Fairbairns, M.A.~Johnson and S.~P.~Q.~Rahtz. +The meeting expressed its sincere thanks to R.M.~Needham, the head of +the University of Cambridge Computer Centre, for allowing the Archive +to be mounted there. + + + \ithead{Services to Members} +P.~Abbott and R.~Fairbairns reported that the Committee had increased its range +of services to members during the year (for more details, see the Chair's +report). In addition, a special issue of \BV\ devoted to 100 Frequently Asked +Questions would be published in December 1994. + +P.~Abbott asked if the Group should have a fax number. The Committee said that +it would look into the suggestion. + + \ithead{Thanks} +P.~Abbott thanked the retiring members of the Committee for their work. +P.~Taylor thanked P.~Abbott for creating the Archive at Aston and maintaining +it there for so many years. + + +The meeting closed at about 1300 hours. +\end{Article} |