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+\title{Report of the 1994 \shortuktug\ AGM}
+\author[R.~A.~Bailey]{R. A. Bailey\\
+Hon.\ Secretary, 1991--95}
+
+\newcommand{\shortuk}{UKTUG}
+
+% Template for voting table: could be macroised. % RRR
+% \begin{tabular}{lr}
+% For& \\
+% Against & \\
+% Abstentions & \\
+% \end{tabular}
+\newcommand{\voting}[4]{\begin{quote}%
+ \begin{tabular}{lr@{}l}
+ For& #1 & \\
+ Against & #2 & \\
+ Abstentions & #3 & #4
+ \end{tabular}\end{quote}
+}
+\newcommand{\nemcon}{{\it nem.\ con}}
+%%%
+%%%
+%and here is a macro left over from Chris's days as secretary!
+\Hit0
+\def\ithead#1{\advance\Hit by 1\leftline{{\bf \the\Hit. #1 }}}
+
+
+\begin{Article}
+\subsubsection*{Official report of the AGM of the UK \TeX\ Users
+Group, held at the University of Warwick (The Staff Club Quiet Room, Rootes
+Building)\\ on Wednesday
+19~October 1994 at 1100 hours }
+
+There were about twenty members present. The following is a
+brief summary of the business transacted; it is categorized by,
+roughly, the numbered agenda items.
+
+\ithead{Report of the 1993 AGM}
+This report had already been published in \BV~3.2.
+Copies were also available at the meeting. The report
+was received as correct.
+
+\ithead{Chairman's Report} The Chairman, C.~A.~Rowley, made his
+report, which is printed following this article.
+
+ \ithead{Approval of Accounts}
+The Treasurer, P.~Abbott, gave his report.
+Copies of the unaudited accounts for
+1993--94 were presented. When audited, the accounts will appear in \BV.
+A report on membership appears separately.
+
+The following points were made during the discussion of the report.
+\begin{itemize}
+\item Although the financial year runs from 1~August to 31~July, these
+accounts covered the period 31~August 1993 to 31~July 1994 only, because the
+accounts had been closed late the previous year.
+%%%
+%%% Chris says don't put the next item in writing in public
+%%%
+%\item The listed income of \pounds 666.68 for the \LaTeX3 Project consisted of
+%\pounds 215.00 in direct donations and \pounds 451.68 transferred from the
+%general fund to the \LaTeX3 project. The latter amount balanced the sum
+%transferred by the NTG from their \LaTeX3 Project fund to their general fund.
+%In this way the \UKTUG\ paid the NTG for the NTG CDROMs without any
+%international transfer of funds.
+%%%
+\item The meeting on 1~May 1993 had been a visit to John Wiley and Sons,
+at Chichester, arranged by G.~Granger. Because of the generosity of Wiley,
+the Group had incurred no expenditure on this meeting.
+The meeting thanked John Wiley and Sons for its generosity.
+\item Although TUG~'93 had been run by a separate committee, it had used the
+\UKTUG\ bank account to save on bank charges. Therefore the accounts show some
+items connected with TUG~'93 which do not formally form part of \shortuk's
+activities: there should be no such items in future accounts.
+\end{itemize}
+
+
+ \ithead{Appointment of Auditor(s)}
+The Treasurer reported that Colin Smith would audit the accounts for 1993--94.
+Colin Smith was reappointed auditor for 1995.
+
+ \ithead{Membership Fees}
+The Treasurer proposed the following motion, on behalf of the committee:
+\begin{quote}
+\it The membership fee for 1995 shall be \pounds 20.00 for full membership or
+\pounds 10.00 for full-time student membership. Anyone who joins the UK \TeX\
+Users' Group on or after 1~October 1994 will, for the above fee, become a
+member until 31~December 1995, although they will be ineligible to vote on
+business of the UK \TeX\ Users' Group until 1~January 1995.
+\end{quote}
+
+P.~Abbott, in his personal capacity, then proposed an amendment: that the
+second sentence be replaced by
+\begin{quote}
+\it
+Any individual member who pays his or her subscription for one calendar year
+before the end of the previous calendar year shall be entitled to pay at the
+rate for the previous calendar year.
+\end{quote}
+R.~Fairbairns seconded the amendment, which was passed \nemcon. The amended
+motion was then passed \nemcon.
+
+ \ithead{Meetings Fees}
+The Treasurer proposed the following motion, on behalf of the committee:
+\begin{quote}
+\it
+Meetings and workshops shall be costed to break even. The surcharge for
+non-members
+shall be the greater of \pounds 10 and rounded 10\% of the members' meeting
+fee.
+There shall be a
+discount for booking before a specified date.
+\end{quote}
+J.~Fine then proposed an amendment: that the word {\em ordinarily\/} be
+inserted after the second occurrence of the word {\em shall}.
+M.~Clark seconded the amendment, which was passed \nemcon. The amended
+motion was then passed \nemcon.
+
+ \ithead{Institutional Membership}
+The Committee Secretary reported that,
+in accordance with Clauses 2(1) and 15(2) of
+the Constitution, the Committee had determined that the regulations for
+institutional members should be:
+\begin{quote}
+\it
+\begin{enumerate}
+\item
+Each institutional member shall
+nominate a single person as a point of contact.
+\item The person so nominated shall
+receive five copies of each issue of \BV.
+\item
+For each institutional member,
+up to 20~people from that institution shall be allowed to attend
+\UKTUG\ meetings at the members' rate, so long as they identify
+themselves, on the booking form, as being among their institution's quota.
+\end{enumerate}
+\end{quote}
+There was some discussion of this issue, with members pointing out that the
+regulations should specify the
+voting rights, if any, and eligibility for Committee membership, of persons
+belonging to an institutional member. It was agreed that the Committee would
+resolve these issues, and publish revised regulations early enough that
+Institutional Membership would be available for 1995.
+The revised regulations are published elsewhere in this issue of \BV.
+
+\ithead{The institutional members annual subscription}
+The Treasurer proposed the following motion, on behalf of the committee:
+\begin{quote}
+\it The membership fee for 1995 shall be \pounds 100.00 for institutional
+membership.
+\end{quote}
+This was passed \nemcon\ with one abstention. However, the Committee
+was asked to consider whether, in future, the quoted sum of {\em
+ \pounds 100\/} could be replaced by a phrase such as {\em five times
+ the annual subscription for a full member\/} so that there would not
+need to be a separate vote on the level of the subscription for
+institutional members.
+\ithead{Election of Committee}
+Of the previous
+committee (excluding the Chair), P.~Abbott (as Treasurer), M.~Clark,
+J.~Fine and A.~S.~Jeffrey continued. Of those retiring, R.~Fairbairns
+stood for re-election. Further nominations for committee membership
+had been received for D.P.~Carlisle and C.~Hewlett. These three people
+were all elected to the committee, bringing the total size of the
+committee to seven (excluding the Chair).
+
+Subsequently, the committee co-opted R.~A.~Bailey and S.~P.~Q.~Rahtz.
+
+\ithead{Report on \BV} S.~P.~Q.~Rahtz, the current editor the Group's
+newsletter \BV, gave a short report on the first full year in which
+\BV\ had appeared at intervals of approximately two months. He
+thanked the members of the Committee for their help and support, and
+all contributors. He encouraged all members to send in articles for
+publication in \BV. \ithead{Topics for Meetings} The membership made
+the following suggestions for meetings.
+\begin{itemize}
+\item Basic training. (This idea provoked much discussion, because although
+there always seems to be a demand for basic training, those training courses
+that are organized by the \UKTUG\ do not attract many participants. It was
+suggested that perhaps the Group should simply provide trainers at meetings
+organized by others, or pass on names of professional (La)\TeX\ trainers.)
+\item A meeting for university academic registrars, or members of their
+departments, to address such issues as: regulations for the appearance of
+PhD theses set in (La)\TeX; databases for syllabuses of modules in modular
+degrees.
+\item Front ends to \TeX, with demonstrations and stalls where participants
+could try out the front ends on PCs.
+\item Conversion between word-processing packages and \TeX.
+\item Organization by the
+\UKTUG\ of part of the next Euro\TeX\ meeting, which will
+be in Maastricht in 1995.
+\end{itemize}
+ \ithead{The Archive}
+R.~Fairbairns
+reported that the `Aston Archive' had been successfully moved to
+Cambridge, where it was now housed at the University of Cambridge Computer
+Laboratory.
+It was being run on a shoestring, but its home was secure. It was being
+run by the volunteer labour of R.~Fairbairns, M.A.~Johnson and S.~P.~Q.~Rahtz.
+The meeting expressed its sincere thanks to R.M.~Needham, the head of
+the University of Cambridge Computer Centre, for allowing the Archive
+to be mounted there.
+
+
+ \ithead{Services to Members}
+P.~Abbott and R.~Fairbairns reported that the Committee had increased its range
+of services to members during the year (for more details, see the Chair's
+report). In addition, a special issue of \BV\ devoted to 100 Frequently Asked
+Questions would be published in December 1994.
+
+P.~Abbott asked if the Group should have a fax number. The Committee said that
+it would look into the suggestion.
+
+ \ithead{Thanks}
+P.~Abbott thanked the retiring members of the Committee for their work.
+P.~Taylor thanked P.~Abbott for creating the Archive at Aston and maintaining
+it there for so many years.
+
+
+The meeting closed at about 1300 hours.
+\end{Article}