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author | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
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committer | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
commit | e0c6872cf40896c7be36b11dcc744620f10adf1d (patch) | |
tree | 60335e10d2f4354b0674ec22d7b53f0f8abee672 /usergrps/uktug/baskervi/6_3/agm.tex |
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diff --git a/usergrps/uktug/baskervi/6_3/agm.tex b/usergrps/uktug/baskervi/6_3/agm.tex new file mode 100644 index 0000000000..ff07a6535a --- /dev/null +++ b/usergrps/uktug/baskervi/6_3/agm.tex @@ -0,0 +1,119 @@ +\title{Announcement of the Annual General Meeting} +\begin{Article} +\noindent +The Annual General Meeting of the \UKTUG\ will +be held on 16~October at the University of Warwick. Full +details will be given in \BV\ 6.4. + +The Constitution contains the following clauses: +\begin{quote} +17. \ The annual general meeting of the \ukt\ shall be +held in the United Kingdom not later than the last day of +November in each year on a date and at a +time to be fixed by the Committee and notified to members +at least 35 days in advance for the +following purposes--- + +(1) to receive from the Committee a report balance sheet and statement of +accounts for the preceding financial year + +(2) to fill the vacancies in the Committee and to appoint auditors for the +ensuing year + +(3) to decide on any motion which may be proposed to the meeting in the +manner provided below + +(4) to fix the entrance fee (if any) and annual subscription + +18. \ Any member desirous of proposing any motion at the +annual general meeting shall give notice in writing to the secretary not +later than 14 days before the date of such meeting + +23. \ No amendment (other than a motion for adjournment) shall be moved to any +motion proposed at any annual or special general meeting unless written notice +of the amendment shall have been sent to the secretary prior to the meeting +\end{quote} + +I think that Clauses 17~(3), 18 and 23 are self-explanatory. + +A draft agenda, covering items (3) and (4) will appear in \BV\ 6.4. +In the meantime, anyone wishing to propose + any motion to the \acro{AGM} must send me, in writing, the + text of the proposed motion and their own name and + address, to reach me by 2~October 1996. +If there are any changes to the draft agenda, the final agenda will be sent to +members in the 14 days before the \acro{AGM}. + +The chair's term of office has a further year to run. + +As for other vacancies on the Committee, +Clause~10 of the Constitution implies that +at most~3 members of the present Committee may continue without +being re-elected. +Thus Clause~9 +implies that there are +at least 8~vacancies to be filled. + +The following parts of Clause~10 describe the procedure for +filling these vacancies: +\begin{quote} +(3) Any two members who are individuals may +nominate any member or members of the group who are individuals +to fill any of +the vacancies by giving at least 7~days notice in writing to the +secretary + +(4) If there are more nominations than vacancies then the membership +will be decided by an election by single transferable vote in which +every member of the \ukt\ who is an individual and is +present at the annual general meeting +shall be entitled but not obliged to vote +\end{quote} + +Nominations for committee members in accordance with the above +sub-clauses are thus being sought. +Written nominations for new committee + members should be sent to me, to reach me by 9~October + 1996. +There + is no official nomination form. If you like, you may use the +forms provided with this \BV . Otherwise, what you send + me should contain, clearly and legibly, +\begin{verse} + ---name and address of nominee\\ + ---declaration that (s)he is willing to stand for this + office, signed by the nominee\\ + ---name and address of the nominator\\ + ---statement nominating the nominee, signed by the + nominator\\ + ---name and address of seconder\\ + ---statement in support of the nomination, signed by + the seconder. +\end{verse} + The nominee, nominator and seconder should all be members + of the \ukt\, +and the last two should be different from each + other. + +Once elected, the Committee appoints officers from its membership. + + In all the above, `in writing' means `on paper', not email. + +% Please put `UKTUG' on the outside of the envelope when you +%send me any of the above. Otherwise, people may find themselves +%elected to the wrong committee. + +My address is +\begin{verse} +\acro{IT} Services\\ +London School of Economics\\ +Houghton Street\\ +London\\ +WC2A 2AE +\end{verse} + +\begin{flushright} +Carol Hewlett\\ +Honorary Secretary\\ +\end{flushright} +\end{Article} |