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author | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
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committer | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
commit | e0c6872cf40896c7be36b11dcc744620f10adf1d (patch) | |
tree | 60335e10d2f4354b0674ec22d7b53f0f8abee672 /usergrps/uktug/baskervi/5_5/agm.tex |
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diff --git a/usergrps/uktug/baskervi/5_5/agm.tex b/usergrps/uktug/baskervi/5_5/agm.tex new file mode 100644 index 0000000000..e2b9375af5 --- /dev/null +++ b/usergrps/uktug/baskervi/5_5/agm.tex @@ -0,0 +1,365 @@ + +\title{Report of the 1995 UKTUG AGM} +\author[R. A. Bailey\\Hon.\ Secretary, 1991--95]{R.~A.~Bailey} +% Template for voting table: could be macroised. % RRR +% \begin{tabular}{lr} +% For& \\ +% Against & \\ +% Abstentions & \\ +% \end{tabular} +\newcommand{\voting}[4]{\begin{quote}% + \begin{tabular}{lr@{}l} + For& #1 & \\ + Against & #2 & \\ + Abstentions & #3 & #4 + \end{tabular}\end{quote} +} +\newcommand{\nemcon}{{\it nem.\ con}} +%%% +%%% +%and here is a macro left over from Chris's days as secretary! +\def\ithead#1{{\bf #1 \ }\ignorespaces} + +%%%% more Chris stuff! +%%%\parindent 0pt +%%%\parskip 6pt +\begin{Article} +\subsubsection*{Official report of the AGM of the UK \TeX\ Users +Group, held at Queen Mary and Westfield College, University of London +(Room~G2 in the School of Mathematical Sciences) on Wednesday +18~October 1995 at 1130 hours} + +There were twelve members present. +In the absence of C.~A.~Rowley, the chair was taken by S.~P.~Q.~Rahtz. +The following is a +brief summary of the business transacted; it is categorized by, +roughly, the numbered agenda items. + +\begin{enumerate} + \item \ithead{Report of the 1994 AGM} +This report had already been published in \BV~5.1. +Copies were also available at the meeting. The report +was received as correct. + +\item \ithead{Chairman's Report} The Group's Chairman, C.~A.~Rowley, +had sent his written report, which was read out to the meeting. It is published +following this article. + + +\item \ithead{Approval of Accounts} +The Treasurer, P.~Abbott, gave his report. +Copies of the audited accounts for +1994--95 were presented. +These accounts appear elsewhere in this issue. + +The following points were made during the discussion of the report. +%\marginpar{Peter should check these facts} +\begin{itemize} +\item The bank account had been changed to one which gave a higher rate of +interest but on which there was a charge for cheques in excess of eight per +month. The change gives the Group a net benefit. +\item The Committee had authorized the purchase of various equipment for Peter +Abbott during the year so that he could carry out his duties as Membership +Secretary and as provider of membership services such as discs and books. +\item Now that TUG is no longer paying the Group for production of TTN or \TeX +hax, the income due from TUG to \ukt\ is not of the same order of +magnitude as the payments due from \ukt\ to TUG. In 1995--96 it is likely +that real money will have to be transferred from \ukt\ to TUG. +\item The accounts for the meetings in April 1995 and June 1995 are not yet +closed. +\item \ukt\ donated some money to bursary funds to enable less well-off +people to attend various \TeX\ user group meetings in 1995; it also gave Cathy +Booth Memorial prizes at some of these meetings. These items of expenditure do +not yet show in the accounts, as the financial year ended on 31~July 1995. +\item As reported in \BV~5.3, the Committee sent Robin Fairbairns as its +delegate to the April 1995 GUTenberg meeting on the $\Omega$~project, paying +his expenses from the Group's funds. It was not clear which heading in the +accounts included this item. +\end{itemize} + +The meeting thanked the Treasurer for his hard work on behalf of the Group. + +\item \ithead{Appointment of Auditor(s)} +The Treasurer reported that Colin Smith had audited the accounts for 1994--95, +was happy with them, and had made some helpful suggestions. The meeting gave +formal thanks to Colin Smith and reappointed him auditor for 1995--6. + +\item \ithead{Membership Fees} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it The membership fee for 1996 shall be \pounds 20.00 for full membership or +\pounds 10.00 for full-time student membership. +\end{quote} + +D.~P.~Carlisle then proposed an amendment: that the +membership fee for full-time students be \pounds 5.00. The purpose of this +amendment was to encourage students to join. +M.~Clark seconded the amendment, which was passed \nemcon. The amended +motion was then passed \nemcon. + +\item \ithead{Inducement to pay subscriptions early} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it Any individual member who pays his or her subscription for one + calendar year before the end of the previous calendar year shall + be entitled to a discount of 10\%. +\end{quote} +The motion was then passed \nemcon. + +\item \ithead{Approval of the annual subscription for institutional members} +The Treasurer proposed the following motion, on behalf of the committee: +\begin{quote} +\it The membership fee for 1996 shall be \pounds 100.00 for institutional +membership. +\end{quote} +This was passed \nemcon. + +It was also decided that \BV\ should include a list of current institutional +members of \ukt\ whenever it mentioned institutional membership. + + +\item \ithead{Announcement of new Chairman} +The Committee Secretary announced that, as a result of the election, the new +Chairman of \ukt\ would be R.~Fairbairns. She reported details of the +vote-counting, which have already been published in \BV~5.5. +The meeting thanked both candidates +for standing for election and B.~A.~F.~Wehrfritz for his help in counting the +votes. +\item \ithead{Election of Committee} + Of the previous committee, P.~Abbott (as Treasurer), +D.~P.~Carlisle and C.~Hewlett +continued. Of those retiring, +M.~Clark and A.~S.~A.~Jeffrey +stood for re-election. One further nomination for +committee membership had been received for K.~Bazargan. +These three people were all elected to the committee, bringing the total size of +the committee to six (excluding the Chair). + + +\item\ithead{Report on \BV} +S.~P.~Q.~Rahtz, +the current editor of +the Group's newsletter \BV, gave a report on the second full year in which +\BV\ had appeared at intervals of approximately two months. +Issue~4.6, devoted to `Frequently Asked Questions' and edited by R.~Fairbairns, +had been a great success. It had been reprinted by NTG, and translated to +appear in GUTenberg and the newsletters of CSTUG, CyrTUG and \textsc{Dante}. +%\marginpar{macros for these?} +Any FAQ gets out of date and needs correcting, so \BV~5.6 will be a new FAQ +issue, and it may become an annual publication. + +The editor thanked all contributors to \BV, particularly R.~A.~Bailey for her +series on `Maths in LaTeX' and M.~Clark for his ongoing `Gleanings' column. +Having regular contributions like this gives the editor a big psychological +boost when he starts work on each issue. He asked other members to consider +writing regular contributions for \BV. + +The editor also thanked R.~Fairbairns and J.~Fine for their sterling work in +producing and distributing \BV. It was noted that J.~Fine had withdrawn from +this in May 1995, since when R.~Fairbairns had carried the whole burden of both +jobs. + +The editor reported +that he cooperates with the editor of MAPS, the newsletter of NTG, +so that MAPS and \BV\ republish articles from each other that will be of +interest to both memberships. He recommended continued such cooperation with +other \TeX\ users' groups. + +\BV\ had figured in discussions at the annual TUG meeting in Florida in July +1995. There had been two sessions in which the editors of the various +newsletters exchanged information and problems. In addition, D.~E.~Knuth had been +presented with a copy of \BV: he had enjoyed reading it so much that he had +asked for a subscription to it. + +S.~P.~Q.~Rahtz had now become Secretary of TUG. He was continuing his work on +CTAN, and so could not continue to edit \BV\ beyond the end of 1995. A new +editor for \BV\ was therefore desperately needed. + +The meeting thanked the outgoing editor for his success in making \BV\ such an +interesting and regular publication during the two-and-a-half years in which he +had edited it. + + \item \ithead{Topics for Meetings} +The Meetings Secretary, M.~Clark, reported that the following meetings were in +various stages of preparation, and welcomed any volunteers to help with their +organization. +\begin{itemize} +\item A meeting on scientific publishing with \TeX, to involve various learned +societies and publishers of scientific journals. This had been very much the +idea of J.~Fine, and might not go forward now that he had left the Committee. +\item A meeting for university academic registrars +to address such issues as regulations for the appearance of +PhD theses set in (La)\TeX. The appropriate body UCISA had been approached but +was being slow to respond. +\item A meeting on `\TeX\ and the Internet' would definitely take place at +Warwick University at Easter 1996. +\item There will be another joint meeting with BCSEP on portable documents. It +will take place in January or February 1996 and will be organized by BCSEP. +\end{itemize} + +The Meetings Secretary reported his disappointment at the poor take-up at +training meetings. At Easter 1995 a training meeting had been held on MakeIndex +and BiB\TeX\ with the top trainers in each subject. In spite of members' +expressed desire for such training, less than half a dozen people had attended +the meeting. Why? A training meeting on emtex had been advertised for later in +the year, but had been cancelled after only two enquiries had been made about +it. + +The meeting discussed why the attendance at the AGM is always so poor. A +possible reason is that many potential attenders are academic staff, for whom +October is one of the busiest times of year. + +The possibility of a meeting aimed specifically at publishers (and priced +accordingly!) was also discussed. + + +\item \ithead{Services to Members} +P.~Abbott reported that \ukt\ gets a steady modest income from the sale of +books, in spite of the discount to members. It was agreed that the members' +discount should be increased from 10\% to 20\%. The remaining 5\% still covers +the administrative costs of the service (25\% is the discount to \ukt). + +The meeting congratulated P.~Abbott on updating disc sets for emtex and sending +them out. He +reported that the majority of requests are for emtex, \LaTeXe\ and their +updates: their is little demand for other material from the archive. + +There was some discussion of the feasibility of producing a CDROM of \TeX-ware +for unix or for the Macintosh. It was left to the new Committee to consider +this in more detail. + +\item \ithead{Honorary Member} +It was agreed to award honorary membership to D.~E.~Knuth. + +\item \ithead{Other Users' Groups} +It was agreed that one free copy of each issue of \BV\ should be sent to each +other \TeX\ users' group. + +\item \ithead{Afternoon Meeting} +It was announced that the meeting on `\TeX\ for the +non-technical' advertised for that afternoon had had to be cancelled, as there +had been only five applications to attend by the deadline of one week in +advance. The acting chairman apologized to the meeting organizers, speakers and +those who had hoped to attend the meeting. + +\item \ithead{Thanks} +The meeting thanked the retiring Chairman C.~A.~Rowley for running the \UKTUG\ +so successfully for two years, and, in particular, steering the Group through +a difficult patch. It also thanked R.~A.~Bailey for her four years' work as +Committee Secretary. +\end{enumerate} + + +The meeting closed at about 1310 hours. + +\end{Article} +\newpage +\title{\UKTUG\ Chair's report on 1994--95} +\author{Chris Rowley} +\begin{Article} +First, a big thank you to all my colleagues who have been on the +Committee at various times for all their hard work during the last two +years, which have certainly included some good and some interesting +times. + +The continued timeliness and success of \BV\ is again due to the +inexhaustible editorship of Sebastian Rahtz, with Robin Fairbairns and +Jonathan Fine as publisher and distributor. So, many thanks to them +and all the authors, conscious, willing or otherwise. + +As part of this publishing enterprise we, by which I mean largely +Robin Fairbairns with help from several quarters, revived and updated the +\TeX{} FAQ, originally set up by Bobby Bodenheimer. +This has been another of our +activities whose benefits are spread throughout the world and which +have made the combination of UK and \TeX{} mean `timely and useful +information' much as Peter Abbott's UK\TeX{} did \ldots\ how many +years ago is it now? + +Alan Jeffrey +and Robin Fairbairns have +been busy making our presence felt in the vast ocean +of information on the World Wide Web, including an on-line version of +the FAQ. + +Rosemary Bailey has kept things running efficiently and in line with +the constitution (as much as possible). Recently she has been +assisted both by Malcolm +Clark, who took this on +in addition to his prime role as Meetings Officer, and by Carol Hewlett. + +Four meetings were held during the year. A meeting on `What's new in \TeX?' +was held at Warwick University on 19~October 1994, after the AGM; it was +organized by Robin Fairbairns and Malcolm Clark +%% programme organizer then local organizer +and was attended by about $20$~people. +Talks +and demonstrations were given by +%%alphabetical order for speakers +David Carlisle, +Angus Duggan, +Jonathan Fine, +Ulrich Jahnz and +Philip Taylor. + +On $19$~January 1995 a joint meeting with the British Computer Society +Electronic Publishing Special Group (BCS-EP) +was held at the Bridewell Theatre, Bride Lane +in London +on `Portable documents: Acrobat, SGML and \TeX' +organized by Malcolm Clark, Jonathan Fine and Carol Hewlett. +Their enthusiasm and +hard work ensured an excellent programme and +a full house (about 125 people attended). +The speakers were +David Barron, +David Brailsford, +Jonathan Fine, +Peter Flynn, +Geeti Granger, +Martin Key and +Michael Popham. + +We also had a very successful meeting on +$7$~June 1995 +at Queen Mary and Westfield College, London, +where Michael Downes from the American +Mathematical Society provided much useful +information about the AMS's new \LaTeX{} packages. He was assisted by other +members of the \LaTeX3 project team. +Ben Garling and Rod Mulvey explained the work being done to enable authors to +submit papers to the London Mathematical Society as \LaTeX\ files. +At the end of the day there was a lively discussion +of many related topics in the area of mathematical typesetting. + +Yet again our efforts to organise training sessions have resulted in a +lot of excellent teaching for very small audiences. It does seem to be +difficult to match the needs of our membership in this area: could it +be that they already know everything that is to be knowed? + +Much thanks are also due to Peter Abbott for running all the many services +to members, and managing to balance the books, keeping our financial +position healthy. + +The UK node of the CTAN archive continues its quietly and efficiently +effective existence; this is something I personally can appreciate to +the full now that I can access it as easily as if it were physically +on my desk. + +% UPdate? +% +Thanks for this are to Roger Needham at +Cambridge for authorizing this; and to Robin Fairbairns, Martyn +Johnson and Sebastian Rahtz for keeping it going. + +Finally, I should say something about TUG and our relationship with +it. Well, I hope not finally, but as I write we have no formal +relationship with TUG because the last three remaining Special +Directors, which included me, jointly decided that the future of the +\TeX{} community would be best served by their resigning (did they +jump or were they pushed?). As I said about this subject a year ago, +the picture of TUG as an international organisation is still far from +clear (to me at least), but I am sure that Sebastian Rahtz, the new +secretary of TUG, will keep members of \ukt\ informed of any +developments. +\end{Article} |