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authorNorbert Preining <norbert@preining.info>2019-09-02 13:46:59 +0900
committerNorbert Preining <norbert@preining.info>2019-09-02 13:46:59 +0900
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+\def\act#1{}
+\title{Announcement of the Annual General Meeting}
+\author[R.~A. Bailey]{R.~A. Bailey\\
+Honorary Secretary}
+\newcommand{\NL}{\\[0.7\baselineskip]}
+\begin{FArticle}
+The Annual General Meeting of the \ukt\ will be held on the morning
+of Wednesday 19~October 1994 at the University of Warwick, in the
+Staff Club `Quiet Room' in Rootes Building. An agenda for the
+meeting accompanies this announcement.
+
+Lunch will be available after the AGM, and will be followed by an
+ordinary meeting on {\it What's up, Doc?} Further details of the
+afternoon meeting, including a booking form, accompany this
+announcement. There is no charge for the AGM itself, but members who
+wish to stay for the afternoon meeting will have to pay. Non-members
+are not permitted to participate in the AGM but are welcome to attend
+the afternoon meeting.
+
+All members of the \ukt\ are urged to attend the AGM. Agenda item~11
+specifically seeks your opinion on future meetings: where? when? how
+often? what topics? talks or training? regular or flexible schedule?
+The Committee needs your input in order to plan the meetings that the
+membership wants.
+
+The Constitution contains the following clauses:
+\begin{quote}
+17. \ The annual general meeting of the \ukt\ shall be
+held in the United Kingdom not later than the last day of
+November
+in each year on a date and at a
+time to be fixed by the Committee and notified to members
+at least 35 days in advance for the
+following purposes---
+\begin{enumerate}
+\item to receive from the Committee a report balance sheet and statement of
+accounts for the preceding financial year
+\item to fill the vacancies in the Committee and to appoint auditors for the
+ensuing year
+\item to decide on any motion which may be proposed to the meeting in the
+manner provided below
+\item to fix the entrance fee (if any) and annual subscription
+\end{enumerate}
+18. \ Any member desirous of proposing any motion at the
+annual general meeting shall give notice in writing to the secretary not
+later than 14 days before the date of such meeting
+
+23. \ No amendment (other than a motion for adjournment) shall be moved to any
+motion proposed at any annual or special general meeting unless written notice
+of the amendment shall have been sent to the secretary prior to the meeting
+\end{quote}
+
+I think that Clauses 17(3), 18 and 23 are self-explanatory.
+
+Having seen the enclosed draft agenda, anyone wishing to propose any
+other motion to the AGM must send me, in writing, the text of the
+proposed motion and their own name and address, to reach me by
+5~October 1994. If there are any changes to the draft agenda, the
+final agenda will be sent to members in the 14 days before the AGM.
+Anyone wishing, at that stage, to move any amendment to any motion,
+must send me, in writing, the text of the proposed amendment and their
+own name and address, to reach me by 18 October 1994.
+
+As for vacancies on the Committee, C.~A.~Rowley will continue as Chair
+in 1994--95 and P.~Abbott as Treasurer and Membership Secretary.
+M.~Clark, J.~Fine and A.~S.~A.~Jeffrey are eligible and willing to
+continue their Committee membership. C.~Hewlett and R.~Fairbairns must
+retire but are eligible and willing to stand for re-election. Thus
+there are up to 7~vacancies to be filled, and at least 5~nominations
+are needed from outside the present Committee.
+
+The following parts of Clause~10 describe the procedure for
+filling these vacancies:
+\begin{quote}
+(3) Any two members who are individuals may
+nominate any member or members of the group who are individuals
+to fill any of
+the vacancies by giving at least 7~days notice in writing to the
+secretary
+
+(4) If there are more nominations than vacancies then the membership
+will be decided by an election by single transferable vote in which
+every member of the \ukt\ who is an individual and is
+present at the annual general meeting
+shall be entitled but not obliged to vote
+\end{quote}
+
+Nominations for Committee members in accordance with the above
+sub-clauses are thus being sought. Written nominations for new
+Committee members should be sent to me, to reach me by 12~October
+1994. There is no official nomination form. If you like, you may use
+the forms provided at the end of this notice. Otherwise, what you send
+me should contain, clearly and legibly,
+\begin{verse}
+ ---name and address of nominee\\
+ ---declaration that (s)he is willing to stand for this
+ office, signed by the nominee\\
+ ---name and address of the nominator\\
+ ---statement nominating the nominee, signed by the
+ nominator\\
+ ---name and address of seconder\\
+ ---statement in support of the nomination, signed by
+ the seconder.
+\end{verse}
+The nominee, nominator and seconder should all be members of the
+\ukt\, and the last two should be different from each other.
+
+Once elected, the Committee appoints officers from its membership.
+Your present secretary is retiring (forced to under Clause~10~(1)) and
+there is at present no Publicity person. Anyone with talents for
+either of these jobs is strongly encouraged to stand for election to
+the Committee.
+
+In all the above, `in writing' means `on paper', not email.
+
+Please put `UKTUG' on the outside of the envelope when you send me any
+of the above. Otherwise, people may find themselves elected to the
+wrong committee.
+
+My address is
+\begin{verse}
+School of Mathematical Sciences\\
+Queen Mary and Westfield College\\
+Mile End Road\\
+London E1 4NS
+\end{verse}
+from 1~September 1994.
+
+\begin{flushright}
+R. A. Bailey\\
+Honorary Secretary\\
+\end{flushright}
+
+\subsection{AGM Agenda}
+\act{CAR to welcome, then to introduce each item}
+\begin{enumerate}
+\item Receipt of the report of the 1993 AGM. \act{RAB to point to
+Baskerville}
+\item Chair's report. \act{CAR}
+\item Treasurer's report. \act{PA}
+\item Appointment of auditors. \act{CAR}
+\item Approval of the annual subscription for individual members. \act{PA}
+The committee proposes the following motion.
+\begin{quote}
+\it The membership fee for 1995 shall be \pounds 20.00 for full membership or
+\pounds 10.00 for full-time student membership. Anyone who joins the UK \TeX\
+Users' Group on or after 1~October 1994 will, for the above fee, become a
+member until 31~December 1995, although they will be ineligible to vote on
+business of the UK \TeX\ Users' Group until 1~January 1995.
+\end{quote}
+\item Approval of the principles upon which the fees for
+meetings and workshops are set. \act{PA}
+The committee proposes the following motion.
+\begin{quote}
+\it
+Meetings and workshops shall be costed to break even. The surcharge for
+non-members
+shall be the greater of \pounds 10 and rounded 10\% of the members' meeting
+fee.
+There shall be a
+discount for booking before a specified date.
+\end{quote}
+\item Institutional membership. \act{RAB}
+To note that,
+in accordance with clauses 2(1) and 15(2) of
+the Constitution, the committee has determined that the regulations for
+institutional members should be:
+\begin{quote}
+\it
+\begin{enumerate}
+\item
+Each institutional member shall
+nominate a single person as a point of contact.
+\item The person so nominated shall be entitled to
+five copies of each issue of \BV.
+\item
+For each institutional member,
+up to 20~people from that institution shall be allowed to attend
+\ukt\ meetings at the members' rate, so long as they identify
+themselves, on the booking form, as being among their institution's quota.
+\end{enumerate}
+\end{quote}
+\item Approval of the annual subscription for institutional members. \act{PA}
+The committee proposes the following motion.
+\begin{quote}
+\it The membership fee for 1995 shall be \pounds 100.00 for institutional
+membership.
+\end{quote}
+\item Election of Committee Members. \act{RAB to display lists and orchestrate}
+\item Report on {\em Baskerville}. \act{SPQR}
+\item Topics for Meetings (to solicit ideas from the floor on theme, location,
+timing and duration of forthcoming meetings). \act{?? could be RAB}
+\item The future of the Archive. \act{PA??}
+\item \TeX nical services to members. \act{?? could be SPQR}
+\item Any other business. \act{CAR}
+\end{enumerate}
+
+\end{FArticle}
+\newpage
+\noindent
+\FullLine{Name of Nominee:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \ukt\ and am
+willing to stand for election to the Committee of \ukt\
+for 1994--95.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+\FullLine{Name of Nominator:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \ukt\ and that I nominate the above-named
+person for election to the Committee of \ukt\ for 1994--95.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+\FullLine{Name of Seconder:}
+\FullLine{Address:}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+\FullLine{\phantom{Address:}}
+I declare that I am a member of \ukt\ and that I second the nomination of the
+above-named
+person for election to the Committee of \ukt\ for 1994--95.
+\NL
+\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
+
+\endinput