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author | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
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committer | Norbert Preining <norbert@preining.info> | 2019-09-02 13:46:59 +0900 |
commit | e0c6872cf40896c7be36b11dcc744620f10adf1d (patch) | |
tree | 60335e10d2f4354b0674ec22d7b53f0f8abee672 /usergrps/uktug/baskervi/4_4/agm.tex |
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diff --git a/usergrps/uktug/baskervi/4_4/agm.tex b/usergrps/uktug/baskervi/4_4/agm.tex new file mode 100644 index 0000000000..ded7ebe52e --- /dev/null +++ b/usergrps/uktug/baskervi/4_4/agm.tex @@ -0,0 +1,231 @@ +\def\act#1{} +\title{Announcement of the Annual General Meeting} +\author[R.~A. Bailey]{R.~A. Bailey\\ +Honorary Secretary} +\newcommand{\NL}{\\[0.7\baselineskip]} +\begin{FArticle} +The Annual General Meeting of the \ukt\ will be held on the morning +of Wednesday 19~October 1994 at the University of Warwick, in the +Staff Club `Quiet Room' in Rootes Building. An agenda for the +meeting accompanies this announcement. + +Lunch will be available after the AGM, and will be followed by an +ordinary meeting on {\it What's up, Doc?} Further details of the +afternoon meeting, including a booking form, accompany this +announcement. There is no charge for the AGM itself, but members who +wish to stay for the afternoon meeting will have to pay. Non-members +are not permitted to participate in the AGM but are welcome to attend +the afternoon meeting. + +All members of the \ukt\ are urged to attend the AGM. Agenda item~11 +specifically seeks your opinion on future meetings: where? when? how +often? what topics? talks or training? regular or flexible schedule? +The Committee needs your input in order to plan the meetings that the +membership wants. + +The Constitution contains the following clauses: +\begin{quote} +17. \ The annual general meeting of the \ukt\ shall be +held in the United Kingdom not later than the last day of +November +in each year on a date and at a +time to be fixed by the Committee and notified to members +at least 35 days in advance for the +following purposes--- +\begin{enumerate} +\item to receive from the Committee a report balance sheet and statement of +accounts for the preceding financial year +\item to fill the vacancies in the Committee and to appoint auditors for the +ensuing year +\item to decide on any motion which may be proposed to the meeting in the +manner provided below +\item to fix the entrance fee (if any) and annual subscription +\end{enumerate} +18. \ Any member desirous of proposing any motion at the +annual general meeting shall give notice in writing to the secretary not +later than 14 days before the date of such meeting + +23. \ No amendment (other than a motion for adjournment) shall be moved to any +motion proposed at any annual or special general meeting unless written notice +of the amendment shall have been sent to the secretary prior to the meeting +\end{quote} + +I think that Clauses 17(3), 18 and 23 are self-explanatory. + +Having seen the enclosed draft agenda, anyone wishing to propose any +other motion to the AGM must send me, in writing, the text of the +proposed motion and their own name and address, to reach me by +5~October 1994. If there are any changes to the draft agenda, the +final agenda will be sent to members in the 14 days before the AGM. +Anyone wishing, at that stage, to move any amendment to any motion, +must send me, in writing, the text of the proposed amendment and their +own name and address, to reach me by 18 October 1994. + +As for vacancies on the Committee, C.~A.~Rowley will continue as Chair +in 1994--95 and P.~Abbott as Treasurer and Membership Secretary. +M.~Clark, J.~Fine and A.~S.~A.~Jeffrey are eligible and willing to +continue their Committee membership. C.~Hewlett and R.~Fairbairns must +retire but are eligible and willing to stand for re-election. Thus +there are up to 7~vacancies to be filled, and at least 5~nominations +are needed from outside the present Committee. + +The following parts of Clause~10 describe the procedure for +filling these vacancies: +\begin{quote} +(3) Any two members who are individuals may +nominate any member or members of the group who are individuals +to fill any of +the vacancies by giving at least 7~days notice in writing to the +secretary + +(4) If there are more nominations than vacancies then the membership +will be decided by an election by single transferable vote in which +every member of the \ukt\ who is an individual and is +present at the annual general meeting +shall be entitled but not obliged to vote +\end{quote} + +Nominations for Committee members in accordance with the above +sub-clauses are thus being sought. Written nominations for new +Committee members should be sent to me, to reach me by 12~October +1994. There is no official nomination form. If you like, you may use +the forms provided at the end of this notice. Otherwise, what you send +me should contain, clearly and legibly, +\begin{verse} + ---name and address of nominee\\ + ---declaration that (s)he is willing to stand for this + office, signed by the nominee\\ + ---name and address of the nominator\\ + ---statement nominating the nominee, signed by the + nominator\\ + ---name and address of seconder\\ + ---statement in support of the nomination, signed by + the seconder. +\end{verse} +The nominee, nominator and seconder should all be members of the +\ukt\, and the last two should be different from each other. + +Once elected, the Committee appoints officers from its membership. +Your present secretary is retiring (forced to under Clause~10~(1)) and +there is at present no Publicity person. Anyone with talents for +either of these jobs is strongly encouraged to stand for election to +the Committee. + +In all the above, `in writing' means `on paper', not email. + +Please put `UKTUG' on the outside of the envelope when you send me any +of the above. Otherwise, people may find themselves elected to the +wrong committee. + +My address is +\begin{verse} +School of Mathematical Sciences\\ +Queen Mary and Westfield College\\ +Mile End Road\\ +London E1 4NS +\end{verse} +from 1~September 1994. + +\begin{flushright} +R. A. Bailey\\ +Honorary Secretary\\ +\end{flushright} + +\subsection{AGM Agenda} +\act{CAR to welcome, then to introduce each item} +\begin{enumerate} +\item Receipt of the report of the 1993 AGM. \act{RAB to point to +Baskerville} +\item Chair's report. \act{CAR} +\item Treasurer's report. \act{PA} +\item Appointment of auditors. \act{CAR} +\item Approval of the annual subscription for individual members. \act{PA} +The committee proposes the following motion. +\begin{quote} +\it The membership fee for 1995 shall be \pounds 20.00 for full membership or +\pounds 10.00 for full-time student membership. Anyone who joins the UK \TeX\ +Users' Group on or after 1~October 1994 will, for the above fee, become a +member until 31~December 1995, although they will be ineligible to vote on +business of the UK \TeX\ Users' Group until 1~January 1995. +\end{quote} +\item Approval of the principles upon which the fees for +meetings and workshops are set. \act{PA} +The committee proposes the following motion. +\begin{quote} +\it +Meetings and workshops shall be costed to break even. The surcharge for +non-members +shall be the greater of \pounds 10 and rounded 10\% of the members' meeting +fee. +There shall be a +discount for booking before a specified date. +\end{quote} +\item Institutional membership. \act{RAB} +To note that, +in accordance with clauses 2(1) and 15(2) of +the Constitution, the committee has determined that the regulations for +institutional members should be: +\begin{quote} +\it +\begin{enumerate} +\item +Each institutional member shall +nominate a single person as a point of contact. +\item The person so nominated shall be entitled to +five copies of each issue of \BV. +\item +For each institutional member, +up to 20~people from that institution shall be allowed to attend +\ukt\ meetings at the members' rate, so long as they identify +themselves, on the booking form, as being among their institution's quota. +\end{enumerate} +\end{quote} +\item Approval of the annual subscription for institutional members. \act{PA} +The committee proposes the following motion. +\begin{quote} +\it The membership fee for 1995 shall be \pounds 100.00 for institutional +membership. +\end{quote} +\item Election of Committee Members. \act{RAB to display lists and orchestrate} +\item Report on {\em Baskerville}. \act{SPQR} +\item Topics for Meetings (to solicit ideas from the floor on theme, location, +timing and duration of forthcoming meetings). \act{?? could be RAB} +\item The future of the Archive. \act{PA??} +\item \TeX nical services to members. \act{?? could be SPQR} +\item Any other business. \act{CAR} +\end{enumerate} + +\end{FArticle} +\newpage +\noindent +\FullLine{Name of Nominee:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \ukt\ and am +willing to stand for election to the Committee of \ukt\ +for 1994--95. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL +\FullLine{Name of Nominator:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \ukt\ and that I nominate the above-named +person for election to the Committee of \ukt\ for 1994--95. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL +\FullLine{Name of Seconder:} +\FullLine{Address:} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +\FullLine{\phantom{Address:}} +I declare that I am a member of \ukt\ and that I second the nomination of the +above-named +person for election to the Committee of \ukt\ for 1994--95. +\NL +\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL + +\endinput |